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Governance

How UDLFI is governed

The association is governed by its Articles of Incorporation, its by-laws, and the Philippine laws that apply to non-stock, non-profit corporations.

Articles of Incorporation

The provisions that establish the association, its purpose, and how it is constituted.

Article FIRST
Name
The name of the association is United Dog Lovers Family, Inc.
Article SECOND
Purpose
To build a compassionate nation where local breed dogs are valued equally, transforming communities through accessible education, active rescue support, and responsible pet ownership — carried out through ten specific objectives.
Article THIRD
Principal office
Door 5 Magradeco Bldg., Barangay 3-A Poblacion, Davao City.
Article FOURTH
Term
Fifty years from and after the date of issuance of the certificate of incorporation.
Article SIXTH
Trustees
The association has five trustees.
Article EIGHTH
No distribution of income
No part of the association's income is distributed as dividends to members, trustees, or officers. Any profit is applied to furthering the association's stated purposes.
Article ELEVENTH
Compliance
The association complies with the requirements for non-stock corporations in the course of its operations.

Objectives as filed

The ten specific objectives set out in Article SECOND of the Articles of Incorporation, reproduced in the wording submitted to the SEC. The plain-language description of the association's work is on the What We Do page.

  1. Animal Blood Donor Program

    To organize and maintain a voluntary animal blood donor program to provide life-saving blood transfusions for animals in need in partnership with veterinary clinics and hospitals.

  2. Canine Training for Rescue Operations

    To train and certify dogs and their handlers for search and rescue, disaster response, and tracking operations; and to coordinate with LGUs, BFP, and other agencies for deployment during emergencies and calamities.

  3. Support for Owners in Need

    To assist pet owners who are in financial distress or emergency situations by providing aid, veterinary referrals, foods assistance, and temporary care for their animals.

  4. Animal Rescue & Rehabilitation

    To rescue, shelter, rehabilitate, and provide medical care for stray, abandoned, abused, and injured animals, particularly dogs and cats in need.

  5. Spay, Neuter & Responsible Pet Ownership

    To promote spaying, neutering, vaccination, and responsible pet ownership through education campaigns, community outreach, and low-cost programs.

  6. Advocacy & Education

    To advocate for animal welfare laws and humane treatment of animals through seminars, school programs, and social media awareness.

  7. Disaster Relief for Animals

    To provide emergency relief, rescue, and support for animals affected by calamities, disasters, and other crises.

  8. Volunteerism & Community Engagement

    To organize volunteers and coordinate with other animal welfare groups, government agencies, and LGUs for joint animal welfare activities.

  9. Fundraising & Accepting Donations

    To solicit, accept, and administer donations, grants, and sponsorships in cash or kind from individuals, corporations, and institutions to support the objectives of the organization. All donations shall be used solely for animal welfare programs and operations in accordance with SEC and BIR regulations.

  10. Partnerships

    To collaborate with veterinarians, animal welfare organizations, government agencies, and other stakeholders to further the goals of animal protection and welfare.

Structure

Board, officers, and members

The offices established by the by-laws and the people who currently hold them.

Officers

President

Marco Antonio M. Maputol

Chief Executive Officer of the association. Presides over meetings of the members and the Board of Trustees, executes board resolutions, directs the association's activities, and reports on the year's operations at each annual meeting.

Vice President — Internal Affairs

Jonathan Roy B. Barrientos

Oversees internal operations, member relations, and coordination among officers, committees, and members. Assists the President in implementing internal policies, resolving organizational concerns, and monitoring membership activities.

Vice President — External Affairs

Eliseo M. Bustamante Jr.

Represents the association to communities, government agencies, private organizations, businesses, and other animal welfare groups. Develops partnerships and strengthens the association's public presence and advocacy.

Secretary

Cheryl E. Encallado

Gives the notices required by the by-laws, keeps the minutes of all meetings, holds the corporate seal, and has custody of the members register and correspondence files.

Assistant Secretary

Chona P. Sta. Ana

Supports the Secretary in record-keeping, notices, and custody of the members register.

Treasurer

Rodette J. Maputol

Has charge of the funds, receipts, and disbursements of the association, keeps the books of accounts, and is authorized to receive contributions and donations in the association's name. Posts a bond in the amount fixed by the Board.

Assistant Treasurer

Patthy F. Piaoan

Supports the Treasurer in handling funds, receipts, and disbursements.

Auditor

Marvin S. Martillano

Examines financial records and transactions for accuracy and compliance, and reports an independent assessment of financial integrity to the Board and the membership.

Public Information Officer

Position open

Manages the association's public information and communications, ensuring that activities, programs, announcements, and advocacy campaigns reach members, supporters, partners, and the public.

Board of Trustees

Trustee

Maida M. Barrientos

Trustee

Jerry S. Balmes

Trustee

Miomi G. Martillano

Trustee

Mylene D. Agoncillo

Trustee

Mark Anthony Diola

General membership

The general membership is a core part of UDLFI's community and organizational life, participating in activities, assemblies, programs, and other initiatives consistent with the association's purposes. Members elect the trustees each December and vote on the affairs of the association.

By-laws

An article-by-article summary written for a general reader. The signed filing remains the controlling text.

Article I

Meetings

Section 1Annual meetings
The annual meeting of members is held at the principal office on December 8 of each year. The President renders the annual report on the association's activities, and the election of trustees is held at the same meeting.
Section 2Special meetings
Special meetings are called as the need arises by the Board of Trustees, by the President, or upon petition of one third of the general membership.
Section 3Notices
Notice of the time and place of annual and special meetings is given personally or by special delivery mail at least two weeks before the meeting. A special meeting notice states the purpose of the meeting.
Section 4Quorum
A quorum consists of a majority of the members, and a majority of that quorum may decide any question — except matters where the Corporation Code requires a greater proportion.
Section 5Order of business
Proof of notice, proof of quorum, reading and approval of the previous minutes, unfinished business, the President's report, election of trustees for the ensuing year, and other matters.
Section 6Voting and proxies
Each member has one vote and may vote in person or by proxy. A proxy must be in writing and filed with the Secretary before the scheduled meeting.

Article II

Trustees

Section 1Board of Trustees
The corporate powers of the association are exercised, its business conducted, and its property controlled by the Board of Trustees.
Section 2Qualifications
Trustees must be of legal age and members of the association.
Section 3Disqualification
No member convicted by final judgment of an offense punishable by imprisonment exceeding six years, or of a violation of the Corporation Code committed within five years prior to election or appointment, may serve as a trustee or officer.
Section 4Term of office
Trustees hold office for one year and until their successors are duly elected and qualified.

Article III

Officers

Section 1Officers
The officers are a President, a Vice-President, a Secretary, a Treasurer, an Auditor, and a Public Information Officer. The Founding President serves for life unless they retire, resign, or are removed for cause by competent authority. All other officers are elected by the Board of Trustees from among themselves, and the Board may combine compatible offices where doing so does not impair the discharge of duties.
Section 2Term of office
The Founder serves as President for life unless they retire, resign, or are found guilty of a culpable violation by competent authority. All other officers hold office for one year and until their successors are duly elected and qualified.

Article IV

Functions and powers of officers

Section 1President
Chief Executive Officer of the association. Presides at all meetings of the members and the Board, executes board resolutions, directs and oversees the association's activities, and submits a complete report of the year's activities and operations to the Board and to the members at each annual meeting.
Section 2Vice-President
Exercises the powers and duties of the President during their absence or incapacity. The Vice President for Internal Affairs oversees internal operations, member relations, and coordination among officers and committees. The Vice President for External Affairs represents the association to communities, agencies, businesses, and partner welfare groups.
Section 3Secretary
Gives the notices required by the by-laws, keeps the minutes of all meetings, holds and affixes the corporate seal, and has custody of the members register and correspondence files.
Section 4Treasurer
Has charge of the funds, receipts, and disbursements; keeps the association's money in banks designated by the Board; keeps the books of accounts; and posts a bond in the amount fixed by the Board.
Section 5Auditor
Examines financial records and transactions for accuracy and compliance, and reports an independent assessment of financial integrity to the Board and the membership for corrective action where needed.
Section 6Public Information Officer
Manages the association's public information, communications, and information dissemination, ensuring accurate and timely information about activities, programs, announcements, advocacy campaigns, and achievements reaches members, supporters, partners, and the public.
Section 7Committees
The Animal Welfare Advocacy Committee is the principal committee for promoting, protecting, and advancing animal welfare. It operates through four divisions covering rescue, prevention and education, community and volunteer services, and resource and partnership development.

Article V

Members

Section 1Qualifications for membership
The Board determines the qualifications of an applicant. Applicants must be animal lovers and welfare advocates of good moral character, with no history of animal cruelty, who practice responsible pet ownership, are willing to help, respect others, and commit to the association's mission — with membership open regardless of breed preference, socioeconomic status, or experience level.
Section 2Rights of members
To vote on all matters relating to the association's affairs, to be eligible for elective or appointive office, to participate in deliberations and meetings, to avail of the association's facilities, and to examine its records and books during business hours.
Section 3Duties and responsibilities
To comply with the by-laws and any rules the association promulgates, to attend meetings, and to pay membership identification fees and other assessments as agreed.

Article VI

Suspension, expulsion, termination of membership

Article VIDiscipline process
Any member may file charges against another by filing a written complaint with the Secretary. The Board calls a special meeting to consider the charges. Suspension requires the affirmative vote of a majority of all trustees; expulsion requires the affirmative vote of a majority of all members of the association.

Article VII

Fund

Section 1Funds
Funds are derived from membership fees, annual dues and special assessments of members, gifts, and donations.
Section 2Disbursements
Withdrawals, whether by check or any other instrument, are signed by the Treasurer and countersigned by the President. The Board may designate other signatories if necessary.
Section 3Fiscal year
The fiscal year runs from January 1 to December 31 of each year.

Article VIII

Corporate seal

Section 1Form
The corporate seal is in such form and design as the Board of Trustees determines.

Article IX

Amendments of the by-laws

Section 1Amendments
The by-laws, or any provision of them, may be amended or repealed by a majority vote of the members and a majority vote of the trustees at any regular or special meeting duly held for that purpose.

This page summarises the governing documents of United Dog Lovers Family, Inc. for public information. Where this summary and the signed filing differ, the filing controls. For a certified copy of the Articles of Incorporation or the by-laws, contact the Secretary.